Our Policies

1. Registration fees are paid by the semester and are due with the class deposit. The first 50% for your classes fees are paid when you register your classes. You must pay this to hold all your class spots. Registration: $40 (one per family) plus a 50% of the class cost (total number of classes per family) **Registration fees AND a 50% deposit must be received to reserve your child(ren)'s class spaces. These fees are due within 48 hours of class registration to hold your spot. For families enrolled please pay on campus to the Treasurer. You can also mail a check posted by this date.** Checks can be mailed to the address below and check your email for further payment information. Communication from Archway will be through email. Please provide us with an email you check regularly to stay up to date about any information. You will provide us with your email through the family membership form. 2. The remaining 50% will be subtracted from your total class fees due on the first day of classes in the Registration line. We no longer accept PayPal payments. All payment to Archway Classes is non-refundable*. Please let us know if you want help double checking your amount due by emailing archwaytreasurernc@gmail.com 3. If you pay in full at the time of registration classes there will be a $5 per class discount. Therefore each class will be $80 per class.

You will receive an email receipt several weeks after registration is closed to confirm your classes and remaining balance for all your classes. We request that the remaining balance be brought to Archway on the first day of class in the form of cash or check. If you wish to use an alternative payment method, please let us know.. Full class payments will need to be paid by check or exact change on the first day of class, unless you have made arrangements with us prior to that date. ​​Class Fees Our pricing structure is not based on individual classes, but on the total number of classes a family is signed up for, per semester. 50-55 Minute Classes ​1 Class - $85 2 Classes - $170 3 Classes - $255 4 Classes - $340 5 Classes - $425 6 Classes - $510 A potential breakdown of expenses: A family with 3 kids who takes 1 class each: Total due would be $295 (3 classes ($255) + $40 registration fee) A Family with 2 kids who take 3 classes each: Total due would be $550 (6 classes + $40 registration fee). We offer a 30% discount for families taking more than 6 classes. The discount only applies to the classes 7+. The following is the price breakdown for the total amount to pay. Please email if you have any questions about large family discounts. Please remember that a 50% deposit plus the registration fee is always due at the time of registration and the remainder is due on the first day of classes. If you pay in full at registration you will save $5 per class. This will make the class cost $80 per class instead of $85 per class. Some classes may have additional supply fees, to be paid directly to the instructor. Please see class descriptions on the website for details. ​Supply fees should be given to the teachers on the first day of class in an envelope with your students name on it.

Payments are due in full by the first day of classes. Please see the Tuition page for more financial information. We have some very dedicated teachers at Archway who put an extraordinary amount of planning and effort into their classes. The board works hard to place students in their preferred classes, budget for the semester, and prepare rosters in the weeks before classes begin. It is important that families seriously consider whether or not they are going to be able classes prior Registration. Therefore all payments to Archway are non-refundable. When families wait until the week before classes begin to cancel their classes, it puts an unnecessary financial burden on the teachers who have already purchased supplies and on the overall Archway budget of which the majority goes to teacher salaries. Due to these facts, families will not receive a refund of the registration fee or class fees. This will help compensate the teachers for extra costs incurred by late cancellations and/or for the loss of payment for total classes. Note that supply fees are paid directly to teachers on the first day of class to cover supplies and are non-refundable. Please be sure to remit supply fees promptly, as teachers use their own money to purchase materials in advance for each student before the beginning of each semester. It is helpful to bring exact change to the teacher on the first day of class in a sealed envelope with your child's name on it.

Registration fees and a 50% class deposit are due with registration to ensure your child's place in a class has been reserved. Students whose registration fee and 50% class deposit have not been received in a timely manner may be removed from the class roster(s) and their space may be given to a student on the waitlist. Please go to the Classes page to begin the process by filling out the Family Info form now to receive a direct link to Student Registration on General Registration day or when Family Membership is approved. Full payment for classes is due on the first day of classes or mailed before classes begin. Mail a check for class fees to the address below or pay with check or exact change on the first day of class. You will be sent an individual email after registration is closed giving you the exact total remaining for your family. Full class payments should be made with check or exact change on the first day of classes in the registration line. Any other alternative payment methods will be communicated by email. We no longer accept PayPal.

**All payment to Archway is non-refundable. Please make sure you are committed to classes when you pay.** The registration fee and 50% of the class deposit is due after you select your classes. You must pay both fees at once after submitting the Student Registration form being complete to save your spot in all classes for your child. This is paid per family registered. The remaining 50% balance will be due on the first day of class. Class fees are paid by the semester and are not refundable. If you have an issue with a class after the first day, please reach out to the Board and we will attempt to help place your student in a different class. Archway Classes plans its financial obligations by the semester, and these obligations must be met even if you are unable to continue coming to class. Therefore, we cannot offer refunds unless it is Board approved. Please note that an exception can be made if the minimum number of students does not enroll for a class and Archway must cancel it before the semester begins; you may either receive a full refund for the class fees (and registration fees, if your family is not registered for any other classes), or enroll in any other class, which has space available. If a teacher must cancel a class once the semester has started, Archway will make every effort to find another teacher for that class. *If we cannot place you into at least one of your chosen classes when you register your family for classes at Archway, we will refund your money. (If you have a specific class in you wish to have in order to attend Archway, this request must be email to the Board or put in the comment section at registration at the time of registration.) *If you would like to appeal your payment, please email the Board for individual consideration.

Monthly installment plans are available (a convenience fee of 5% will be added for this service); please e-mail archwayclasses@gmail.com for information. You may not make monthly payments unless you have made arrangements with the Archway Board of Directors and indicated monthly payments on the registration form. Checks are accepted and must be received before the first week of the month and should be made payable to Archway Enrichment Classes (see address below). We no longer accept PayPal.

We understand that sometimes unexpected circumstances arise and you may have trouble making your scheduled payments. If this occurs, please talk to or email the Communication Director or Treasurer to work out a plan.

The church where we are holding classes has blessed us by allowing us to use their facilities. We must show proper respect to all buildings and property of the church. Families are responsible for any property damage caused by their student or family member. If a student willfully causes damage to the church or Archway property, he/she will be suspended from classes for the remainder of the semester without refund. Families and students may only be in designated areas of the church, which will be reviewed at the beginning of each semester. You can be a good steward of the church facilities by: Picking up after yourself Flushing toilets, turning off faucets completely, and alerting staff of any issues with facilities Avoid bringing any food or beverages into carpeted areas or the gym (only eat in the designated common room). There is absolutely no smoking or alcohol on the campus allowed.

Archway is not a drop-off program for children of any age. Children MUST BE supervised by an adult at ALL TIMES while at Archway Campus. Any time children are on campus at Archway, they should have a parent or other designated adult on-site. Parents do not have to attend classes with their children. Should a parent need need to have another trusted adult should be designated as a point of contact for the interim in case of emergency or absence(all students), you must email the board and alert all teachers of who is their on-site adult contact in case of emergency. All adults onsite must have a liability waiver signed. Please inform your child of the adult contact before they attend class. Do not leave children unattended after or between classes if they are under the age of 9. If your child is under the age of 8, they will not be released from the classroom until you pick them up. Parents should maintain visual contact with children (ages 0-8) under their supervision when not in class and should do their best to maintain a quiet and calm atmosphere in the common area. If parents stay on-site with a child who is not enrolled in class, please bring something quiet for him/her to work on (this can be a great time for quiet family reading or worksheets). Outdoor play is permitted, under parental supervision only. Hall monitors are on-site between classes to help students 9 or older transfer from class to class. All students should be met by a parent or designated adult after their final class.

While Archway does not require a formal uniform, we expect students and staff to dress modestly and comfortably in a way that is respectful to others and honoring to God. Please follow these guidelines: Tops: No bare midriffs, spaghetti straps, or low-cut necklines. Bottoms: Shorts and skirts should be fingertip length or longer when arms are at rest. Undergarments: Should not be visible. Footwear: Shoes must be worn at all times. No Costumes or Pajamas in class (except special occasion for the whole class or group). Hats, Hoods, & Sunglasses: Should not be worn indoors. A good rule of thumb: If you’re unsure whether an outfit is appropriate, it’s best to change before arriving.

We expect students to be respectful of their teachers, peers, facility, and other families. For many children, this will be their first time in a classroom setting. Please review appropriate classroom behavior with children before the first day of classes, including staying in your seat, raising your hand/not talking out of turn, never touching others in an inappropriate manner, and avoiding noises, comments or movements that may be disruptive or disrespectful to others. We expect all behavior to be honoring to God. Most of our teachers are homeschool parents and understand there may be a learning curve for proper classroom behavior. They are committed to working patiently to help our students, but consistent inappropriate and disrespectful behavior will not be tolerated. Our teachers not professionally-trained special needs specialist so please communicate clearly if you feel your child needs modifications in the classroom, but understand we are limited in our training and scoop in some cases. Questions about this should be directed to the Board. Students should not run or yell in the building. Bullying or threats in any form will not be tolerated. Kissing, handholding, or other inappropriate public displays of affection between students are prohibited. Any inappropriate behavior will be dealt with using the following procedures: Verbal warnings will be given in class by the teacher to the student. If the behavior persists, a classroom privilege may be taken away from the student (participation in a game, for example) and the parent will be notified by the teacher. If a student is repeatedly disruptive, the teacher may request the parent to sit in the classroom. The board will request a conference will be held with the parent, teacher, and board members to discuss the problem and determine an appropriate solution if the problem can not be solved. We ask that the student not attend the conference so the behaviors may be discussed freely among the adults. Should the problem continue, another conference will be held with all parties to determine if the student should be removed from the class and/or the family asked to leave Archway. Board decisions are final. All actions of students and parents should be in accordance with Archway's policies and beliefs. * If there is a physical altercation between individuals at Archway, the behavior will be dealt with immediately by the Archway Board of Directors. Violence is grounds for immediate removal from the Archway campus. Summary of consequences for inappropriate behavior: 1. The first time a problem arises there will be a verbal reminder of the policies to the student. We prefer teachers to reach out and resolve the issue with parents directly to resolve the issue. If the inappropriate behavior persists, a meeting may be held with two or more members of the Archway Board. 2. If there continues to be a problem with regards to the discussed problem or any other policy infraction, the board maintains the right to ask that family to leave Archway Classes for any reason. Board decisions are final. All actions of students and parents should be in accordance with Archway's policies and beliefs. In addition, conversations by parents, caregivers and students should not include language (profanity) or topics that are inappropriate in a family environment. We expect adults in the community to be good role models for the children. We expect older children to be good role models for the younger children. We ask that all in the Archway community respect each other and respect Archway's policies and beliefs on campus both in letter and in spirit.

We sometimes follow the Alamance-Burlington School System schedule for inclement weather. In the case of a delay being announced, we will make a decision that morning and email families by 8:00 am with our final decision. The first day of Archway that must be missed will be made up "virtually" by your teacher in either an email with alternative, optional activities or an online class instead of an in-person class. The second day will be made up in person by extending class times one of the upcoming Fridays. Information will be send as needed.

If you bring a guest one week, please have them stay with the parent in the Common Room and let a Board member know in advance. If you would like to bring a guest to class, you must receive approval from the Board and Teacher in advance. Everyone who will be on campus at Archway needs to fill out our waiver beforehand. If you did not put your guest on the family registration form when you signed up, please contract the Board for them to send you the waiver. Guests who do not fill out the waiver will not be allowed on campus.

If your family has any virulent and extreme illness please keep the entire family at home including Covid-19, RSV, the flu, etc. and please do not bring well family members who have been exposed, but not sick yet, until all are well. Do not bring students or family members to campus for 24 hours if they have the following conditions: - A fever - Vomiting - Diarrhea - Being treated with antibiotics (for at least 24-48 hours) - a severe cough - any other infectious or contagious condition until clear up for 24 hours We recommend that protocols by the CDC and local health department should be followed. Please email the Board for any questions.

Please leave all wheeled items (bicycles, scooters, roller-blades/skates, skateboards, and 'Heely' shoes) at home.

Please make every effort to arrive on campus a few minutes before class begins to allow your child to use the bathroom, say hi to friends, etc. We have a tight schedule and teachers must begin and end on time whether all children are present or not. If your child must miss class due to illness or family travel, please notify the teacher in advance, if possible. Many times, teachers have class plans based on the number of students. Notice of absence allows teachers to adjust schedules accordingly, if necessary. Parents may request missed assignments from teachers, but Archway is unable to offer make-up classes or offer refunds for missed classes.

Please leave all electronic devices at home or in your vehicle unless they are being used for educational purposes. Students are not to use electronic devices in classes unless asked by the teacher. All cellphones and other devices should be turned off and put away for class.

Weapons of any sort (including pocket knives) are prohibited on campus, as are matches/lighters, tobacco, alcohol products, and illegal or unauthorized drugs. If any of these items are found, they will be confiscated and the student will be expelled from the program without refund.

Your child’s safety and well-being is our primary concern. If a child is hurt, we will notify you immediately. See above that all parents should remain onsite.

Full payment for classes is due no later than the first day of class. Your child will be removed from the class rolls and his/her spot may be given to someone on the waiting list if payment is not received by this date. For those making monthly payments, the prorated amount is due on the first Friday of each month. A $15 late fee may be assessed for any payments received after these dates. If payment is not made by the second week of the month, your child will be removed from the class rolls and his/her spot may be given to a student on the waitlist.

If you have a problem with your child’s teacher or another individual associated with Archway, you are encouraged to speak directly to them about it either in person, by phone, or by email. If the issue cannot be resolved, please contact the Board for mediation. All decisions by the Board are final.